Recruiting dashboard
Automate interview scheduling and follow-ups
Imagine automates interview scheduling by finding times that work across interviewer calendars, sending invites to candidates, and handling reminders and follow-ups end to end. Conflicts get rescheduled and interviewers who owe feedback get nudged, so coordination no longer eats your recruiters' day. Candidates get a fast, professional experience without the back-and-forth.
The manual reality today
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01
Endless scheduling back-and-forth
Lining up a panel means trading dozens of emails to find a slot that fits busy calendars. By the time it lands, the candidate has cooled or taken another offer.
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02
Reminders and feedback fall through
Interviewers miss invites or forget to leave feedback, stalling the loop. Recruiters end up personally chasing each one to keep things moving.
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03
Reschedules create chaos
One cancellation unravels a carefully built panel, and someone has to rebuild it from scratch. The candidate is left waiting and unsure what comes next.
How Imagine handles it
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01
Connect calendars and inbox
Link interviewer calendars and your email so availability is visible and scheduling messages can go out on your behalf. It works with the scheduling tools your team already runs.
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02
Find and propose times
Availability is checked across the whole panel, with time zones and buffers accounted for, and workable slots are offered to the candidate. No manual cross-checking of calendars.
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03
Send invites and reminders
Once a time is confirmed, calendar invites and timely reminders go out to everyone involved. Candidates get clear details about what to expect.
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04
Handle follow-ups and reschedules
Interviewers are nudged for feedback, conflicts are rebooked, and the candidate is kept informed throughout. Every message and change is logged for the record.
Works with the tools you already run
- Google Calendar
- Microsoft Outlook
- Gmail
- Greenhouse
- Ashby
- Workable
What changes
Loops close faster
Interviews get scheduled in a fraction of the time, so candidates keep moving instead of waiting. Roles fill before momentum is lost.
A better candidate experience
Candidates get prompt, clear communication at every step, which reflects well on your team. Professional coordination becomes the default, not the exception.
Recruiters stop chasing
The endless reminders and rebooking are handled automatically, returning hours to your team. They focus on candidates instead of calendars.
Frequently asked questions
How are complex panel interviews handled?
Availability is checked across every interviewer at once, with time zones and buffer time factored in, and slots that work for the whole panel are proposed. When someone drops, the schedule is rebuilt and re-confirmed without a recruiter starting over.
Will candidates know they are talking to an agent?
Scheduling messages go out in your team's voice and on your domain, clear and professional. You decide the tone and can review or adjust how outreach happens.
What if an interviewer never responds?
Timely, escalating reminders go out, and if someone still does not respond it gets flagged so a recruiter can step in. Nothing sits silently stalled in the loop.
Does it work across Google and Outlook calendars?
Yes. Availability is read from both Google Calendar and Microsoft Outlook, so panels that mix the two still get scheduled cleanly across the different setups.