Catering & events
Coordinate staffing, vendors, and run-of-show
Run of show usually slows down when run-of-show docs, vendor emails, staffing schedules, rental orders, venue notes, and client approvals do not tell the same story, or when an event date approaches, a vendor changes status, or a timeline detail is missing. Imagine keeps those sources in view, prepares a run-of-show update, vendor checklist, and staffing alert, and separates the ready work from the judgment calls. After review, the approved update goes back to the project workspace and team schedule, so the event team sees what changed before event day.
The manual reality today
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01
Run of show can start with status hunting
run-of-show docs, vendor emails, staffing schedules, rental orders, venue notes, and client approvals each hold part of the answer, so the team burns time piecing together what happened before they can respond.
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02
The next run of show touch arrives late
When an event date approaches, a vendor changes status, or a timeline detail is missing, the next step can sit until someone checks the right queue, thread, portal, or spreadsheet.
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03
The run of show trail gets scattered
Approvals, notes, and updates end up in side channels, making it hard to tell what was sent, what changed, and who signed off.
How Imagine handles it
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01
Watch the run of show sources
Imagine watches run-of-show docs, vendor emails, staffing schedules, rental orders, venue notes, and client approvals for new activity, stale items, and changes that affect the work.
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02
Build the run of show packet
Messages, records, dates, and prior decisions are grouped so the next step starts with the facts already attached.
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03
Queue run of show for review
Imagine drafts a run-of-show update, vendor checklist, and staffing alert using your rules, tone, and thresholds, then flags anything that needs judgment.
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04
Record the run of show decision
After review, approved actions are recorded in the project workspace and team schedule with the context, approver, and timestamp preserved.
Works with the tools you already run
- HoneyBook
- Aisle Planner
- Asana
- Google Calendar
- Slack
- Dropbox
What changes
The run of show queue has fewer loose ends
Prep work and status checks run continuously, so the team sees the few items that actually need a decision.
Follow-up around run of show stops depending on memory
Each next step follows the same rules and cadence, so customers, clients, candidates, and vendors get a reliable experience.
Questions about run of show take less digging
Source context, approver, and destination update stay together, so the workflow is easier to audit or explain.
Frequently asked questions
How does Imagine handle run of show?
Imagine watches run-of-show docs, vendor emails, staffing schedules, rental orders, venue notes, and client approvals, spots when an event date approaches, a vendor changes status, or a timeline detail is missing, and prepares a run-of-show update, vendor checklist, and staffing alert for review. Approved actions sync back to the project workspace and team schedule with the supporting context attached.
Can run of show stay in review?
You decide what can move automatically and what needs review. Anything outside your rules is routed to the responsible person before the project workspace and team schedule is updated.
Where does Imagine update run of show status?
This workflow can connect to systems such as HoneyBook, Aisle Planner, Asana, Google Calendar, Slack, Dropbox. Imagine works on top of those tools instead of replacing the system of record.
What changes in run of show?
The team stops rebuilding status by hand. They open a queue that shows what changed, what is ready, and what still needs approval so the event team sees what changed before event day.