Staffing agencies
Handle timesheets, invoices, and client updates
Timesheets usually slows down when timesheets, payroll records, invoices, assignment status, and client messages do not tell the same story, or when timesheets are missing, invoices need review, or client reporting is due. Imagine keeps those sources in view, prepares a timesheet exception list, invoice summary, and client update draft, and separates the ready work from the judgment calls. After review, the approved update goes back to the payroll system and CRM, so billing and payroll stay accurate without end-of-week scrambling.
The manual reality today
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01
Timesheets can start with status hunting
timesheets, payroll records, invoices, assignment status, and client messages each hold part of the answer, so the team burns time piecing together what happened before they can respond.
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02
The next timesheets touch arrives late
When timesheets are missing, invoices need review, or client reporting is due, the next step can sit until someone checks the right queue, thread, portal, or spreadsheet.
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03
The timesheets trail gets scattered
Approvals, notes, and updates end up in side channels, making it hard to tell what was sent, what changed, and who signed off.
How Imagine handles it
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01
Watch the timesheets sources
Imagine watches timesheets, payroll records, invoices, assignment status, and client messages for new activity, stale items, and changes that affect the work.
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02
Build the timesheets packet
Messages, records, dates, and prior decisions are grouped so the next step starts with the facts already attached.
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03
Queue timesheets for review
Imagine drafts a timesheet exception list, invoice summary, and client update draft using your rules, tone, and thresholds, then flags anything that needs judgment.
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04
Record the timesheets decision
After review, approved actions are recorded in the payroll system and CRM with the context, approver, and timestamp preserved.
Works with the tools you already run
- Bullhorn
- ADP
- QuickBooks Online
- Crelate
- Gusto
- Google Sheets
What changes
The timesheets queue has fewer loose ends
Prep work and status checks run continuously, so the team sees the few items that actually need a decision.
Follow-up around timesheets stops depending on memory
Each next step follows the same rules and cadence, so customers, clients, candidates, and vendors get a reliable experience.
Questions about timesheets take less digging
Source context, approver, and destination update stay together, so the workflow is easier to audit or explain.
Frequently asked questions
How does Imagine handle timesheets?
Imagine watches timesheets, payroll records, invoices, assignment status, and client messages, spots when timesheets are missing, invoices need review, or client reporting is due, and prepares a timesheet exception list, invoice summary, and client update draft for review. Approved actions sync back to the payroll system and CRM with the supporting context attached.
Can timesheets stay in review?
You decide what can move automatically and what needs review. Anything outside your rules is routed to the responsible person before the payroll system and CRM is updated.
Where does Imagine update timesheets status?
This workflow can connect to systems such as Bullhorn, ADP, QuickBooks Online, Crelate, Gusto, Google Sheets. Imagine works on top of those tools instead of replacing the system of record.
What changes in timesheets?
The team stops rebuilding status by hand. They open a queue that shows what changed, what is ready, and what still needs approval so billing and payroll stay accurate without end-of-week scrambling.