Month-end close
Chase missing receipts and expense coding
Imagine tracks down missing receipts and codes expenses so close is not held up by incomplete documentation. Transactions without support are identified, the right employee is followed up with automatically, and your coding rules assign each expense to the correct account and class, with only unclear items routed for review.
The manual reality today
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01
Receipt follow-up is endless manual nagging
Reminding employees to submit missing receipts means tracking who owes what and sending the same messages over and over near every deadline.
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02
Miscoded expenses distort the numbers
When spend lands in the wrong account or class, reports look off and someone has to find and fix each entry before the books can close.
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03
Incomplete documentation stalls the close
Transactions without receipts or coding sit unresolved, holding up reconciliations and leaving the period open longer than it should be.
How Imagine handles it
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01
Identify transactions missing support
Card and expense activity is reviewed against your records to pinpoint every charge that lacks a receipt or proper coding.
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02
Request what's missing from the right person
The employee or cardholder responsible is followed up with automatically, asked for the receipt or detail, and each request is tracked to completion.
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03
Code expenses to the right accounts
Each expense is assigned to the correct account, class, and project using your chart of accounts and coding rules, applying past treatment for consistency.
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04
Route exceptions and sync to the books
Unclear or unusual items are sent for review, and once settled the coded, documented expenses are recorded in your accounting system.
Works with the tools you already run
- Ramp
- Brex
- Expensify
- Bill.com
- QuickBooks Online
- NetSuite
What changes
Receipts collected without manual chasing
Follow-up runs on its own, so documentation usually arrives before close rather than after repeated reminders from your team.
Consistent, accurate expense coding
Expenses are coded the same way each period, which keeps reporting clean and cuts down on corrections during review.
Spend ready when close begins
With documentation and coding handled continuously, expense activity is largely close-ready instead of becoming a month-end scramble.
Frequently asked questions
How are missing receipts identified?
Card and expense transactions are checked against the documentation on file, and any charge without a matching receipt is flagged. Each missing item is tracked until the support is received or the transaction is resolved.
How does the follow-up with employees work?
Reminders go to the cardholder or employee responsible for each transaction and continue until the receipt or detail is provided. Your team sees what is still outstanding without having to chase it personally.
How is it decided how to code an expense?
Your chart of accounts and coding rules are applied, drawing on how similar expenses were treated before to keep coding consistent. Anything that cannot be coded with confidence is routed to your team rather than guessed.
Does Imagine work with our existing card and expense tools?
Yes. Imagine connects to spend platforms like Ramp, Brex, and Expensify and to bill-pay tools like Bill.com, then syncs the documented, coded results into QuickBooks Online or NetSuite.